Admission Process for both degree and intermediate:
Hirakud Junior college (+2) and Hirakud Degree college (+3) strictly abide by the guidelines that the Department of Higher Education, Govt. Of Odisha, issues time to time in relation to the admission process for both +2 and +3 courses in the state. A fully fledged SAMS (Student Academy Management System) centre of the Hirakud College has been function since last few sessions successfully under the guidance of Principal in the interest of the students. The center works in consultations with the SAMS center of G.M. College (Nodal) sambalpur and updates data complies with as is required.
Students can take admission into Arts and Commerce stream in both intermediate and Graduates courses. The admission process for intermediate classes begins after the publication of 10th Board results of BSE, Odisha. The department of higher education DHE, Govt. Of Odisha notifies the schedule of admission which consists of a series of date lines for different phases in the process and notifies the dates for e-admission.
The DHE has entrusted the organization SAMS with the e-Admission process in all the colleges. SAMS accomplishes the work through a network of SAMS centers at different colleges in the state. Therefore it is evident that selection of the standards for the different colleges is made centrally by SAMS and intimated online to the respective SAMS centers of the colleges. The colleges without SAMS centers are therefore have to tag with the nearby college having the said center. Hirakud College goes with its own SAMS center since last few years.
SAMS website has public access thorough the address http://dheodisha.gov.in/ and http://dheodisha.gov.in/SAMS/index.aspx. An applicant needs to fill the online Common Application Form (CAF) apart from all the information the candidate has to provide max of 6 options in intermediate and 10 options in Graduate during CAFing. A duly fill up CAF is generated with a unique BARCODE number is generated. This facility can be achieved by both outside the SAMS center (public internet parlor ) or in SAMS center. The candidates have to attach all the relevant certificates and then the forms to be submitted in any SAMS center. Many students are not well aware of the fact that submission of a hard copy of the online CAF at a SAMS center is a must for the validity of it. Each year unfortunately many CAF become null and void due to the non submission of them at SAMS center.
How ever the SAMS center of our college receives hundreds of form each year. At the time of submission of forms applicant has to pay the required fees against which a money receipt cum index number is issued. Our help desk team verifies the forms and with the documents the students ablut the process. The DEO tags the forms with the SAMS and updates. Our validating team validates the forms on line on daily basis after checking the forms and given data documents in detail.
The selection of candidates for the college is done centrally by SAMS on the basis of merit taking into account the Govt. prescribed weightage SC/ST/SPORTs/ NCC students. After the publication of selection of 1st selection list on the college notice board mentioning the dates and time of admission. The admission work is done in the due date with whole hearted co-operation out staff. Then the data got updated in SAMS website by out DEO. Similarly the 2nd selection phase and process starts just a couple days adjacent to the earlier date. The 3rd phase that is SPOT selection and admission id done for balance seats for this the list of applicants in order of merit is published from SAMS and then in the college notice board. The candidates those who have not taken admission in 1st or 2nd selections due to certain reason are to take admission here. The selected candidates are intimated by SMS from the college for their date and admission.
During the process of admission slide up cases do appear in which candidate who in admitted in our college wants transfer certificate to take admission his/her higher options if selected. Here there may be some vacant sits available in college and fresh application are collected to fill the seats up in college. During the process we also make out admission register symentineously. And just after the compleation our classes starts.